Plan a team dayfor a larger group
Self-serve on Cultura Club is built for 3–20 people. Above that, the constraints change: capacity, transport and catering start to decide the day more than the activity does. Send one brief and we will come back with options.
WHERE THE LINE IS
3–20 people, or more than 20.
Both routes end in the same place: a venue that has confirmed it can hold your group on your date. What changes above 20 is who does the searching.
Self-serve
3–20 people
- You compare the live listings, with prices and group sizes on each one.
- You save the ones you like to a shortlist and send the booking request yourself.
- Each listing shows its own minimum and maximum group size, set by the venue.
- Availability is confirmed by the venue, and most reply within 24 hours.
Concierge
More than 20 people
- You send one brief instead of working through listings one at a time.
- We come back with options that fit the date, the headcount and the area.
- You still choose, and you still see the price before anything is booked.
- The booking is made on the same terms as any other request on the platform.
If your group is close to 20 and might move either way, plan for the larger number. A venue that holds 32 will usually hold 18. The reverse is not true.
WHAT HAPPENS NEXT
After you send the brief.
There is no separate system to learn and no account to create. You send the brief through the same enquiry route as everything else, and a person reads it.
You send the brief
Date, headcount, area, budget basis, dietary and access requirements. The contact form asks for your message and team size, so paste the brief in and leave nothing important in a footnote.
We aim to reply within one working day
That is the reply window we publish on our contact and legal pages, and it is the same one that applies here. If the brief is missing something we need, the reply is a question rather than a quote.
We come back with options
Real venues that can hold the headcount on or near your date, with the price basis and what still needs confirming stated plainly.
You choose, then it is booked the normal way
Once you pick, the request goes to the venue. Your card is authorised when the request is sent and captured only when the venue accepts.
We only reply about options that fit the brief you sent. If nothing works, we will say so rather than send a list of things that do not fit.
THE BRIEF
Six things to include.
A brief that answers these six questions saves a round trip. Everything below is something a venue has to answer anyway before it can hold a date.
- Date and time
- The date, plus the one or two alternatives you would accept. Say whether it is a working day, an evening or a full day out, and whether the date can move.
- Headcount
- The number you are planning for, and how firm it is. Say whether it might grow or shrink, because a venue’s maximum matters more than its ideal.
- Area of London
- Where your offices are and how far the group will realistically travel. If people are spread across two sites, say which one is the anchor.
- Budget basis
- Either a per-head figure or a total figure, and which one it is. Prices on Cultura Club are fixed and shown before you request, and the platform fee is charged to the venue, not added to your price.
- Dietary requirements
- Anything the format has to accommodate: vegetarian, vegan, halal, coeliac, allergies, or a group that does not drink. Ask your team once and pass the answers on whole.
- Accessibility
- Step-free access, a quieter room, a hearing loop, seating, or an earlier finish. Tell us before we search, not after, because it changes which venues are worth approaching.
Send the brief through the contact form, which asks for your message and team size. The right person reads it and replies.
Send your briefQUESTIONS
Before you send it.
More than 20 people. Self-serve on Cultura Club is built for 3–20, because that is the range where one organiser can compare listings and send a request without help.
Tell us when they change, not on the day. Capacity is set by the venue, so a group that grows past a venue’s maximum means finding a different venue, and a group that shrinks may fall below a minimum spend.
We aim to reply within one working day, which is the window published on our contact and legal pages. Once a request is with a venue, the venue itself replies within 24 hours, or instantly where it is connected to our Bookable integration.
Yes. You pay the price on the listing, and Cultura Club charges the venue a 10% platform fee from their share rather than adding it to your price. Cultura Club is not registered for VAT, so no VAT is charged and we cannot issue a VAT invoice.
Yes, although the self-serve route is faster for 3–20 people. If your group is inside that range and the brief is genuinely complicated, send it anyway and we will tell you which route is quicker.
No. The enquiry form asks for a name, a work email and the message. An account is only needed when you want to keep a shortlist and manage bookings.
WHERE TO GO NEXT
Before you send the brief.
SEND THE BRIEF
One message.Options in a working day.
Use the contact form for groups above 20. Include the date, the headcount, the area, the budget basis, dietary needs and access requirements, and we will reply within one working day.